Accounts & Snapshots
Accounts
An account is anything you own (an asset) or owe (a liability). Each account has:
- a name and institution,
- a category (asset or liability — fully editable),
- a visibility setting (Private / Shared read-only / Shared full access),
- optional liability details (APR, principal, minimum payment, payoff date),
- an optional auto-carry-forward flag,
- an optional tax treatment / retirement type (used by planning and the annual summary),
- a Household-owned % (see below).
You can reorder accounts within their grouping (by asset/liability or by institution) with drag-and-drop.
Household-owned %
Household-owned % defaults to 100. Lower it when you only own part of an
account — a joint account with someone outside your household, or an asset you
own with a sibling. Anything other than 100% shows as a badge on the account row
(for example 50% household).
Estimated balance source
Asset accounts have an Estimated balance source that decides what WorthSync shows when you haven’t confirmed a balance recently:
| Source | What it does |
|---|---|
| Carry forward last balance | Repeats your last confirmed balance. The default. |
| Ticker shares | You give a Symbol and a number of Shares; the value is priced from those. |
| External valuation feed | You give a Provider and an External ref (an address, VIN, or provider id) and the value comes from that feed. |
Whatever the source, an unconfirmed value is still marked estimated — it never pretends to be a balance you entered. Confirm it yourself to clear the mark (see Monthly Review below).
Liquidity
Every account carries a liquidity label. It’s what drives the Liquidity and Emergency Runway cards on your dashboard and the Emergency Fund page:
| Label | Counts as liquid |
|---|---|
| Cash | Yes |
| Taxable investment | Yes |
| Retirement | No |
| Property | No |
| Other illiquid | No |
Asset accounts have a Liquidity setting on the account form. Leave it on
Auto and WorthSync infers the label from the category, asset class, and
account type — an account showing the badge Cash auto was classified for you.
Pick a specific label to override that; the badge then drops the auto suffix.
Liabilities don’t have the setting — they’re always treated as debt and never count toward runway either way.
Balance composition (advanced)
One real-world account often holds more than one kind of money — a brokerage with cash sitting next to equities, say. Open an account’s tune icon to reach its Balance Composition screen and split it into sleeves.
Each sleeve gets an asset class and a liquidity label. Choose Percent (the sleeves must add up to 100%) or Dollar (each sleeve needs an amount), add sleeves with Add sleeve, and choose Save composition. The split then feeds your allocation and liquidity figures instead of the account’s single label — so a brokerage can count its cash toward your runway while its equities don’t.
Account lifecycle
Accounts move through three states:
| State | What it means |
|---|---|
| Active | Normal — appears in entry and all math. |
| Archived | Hidden from entry screens but still counted in net-worth math (history preserved). Use this for accounts you’ve stopped updating but don’t want to erase. |
| Deleted | Hard delete — removes the account and its entire balance history. This cannot be undone. |
Merging / consolidating accounts
When you close an account and move its money elsewhere, merge it into the destination account. This transfers the closed account’s history so your net worth doesn’t show an artificial cliff. Look for Merge in the account’s actions and pick the destination.
Snapshots
A snapshot is a single balance on a single date for one account. Snapshots are the foundation of every chart and metric.
Recording snapshots
- Single entry — set a date and a balance on an account.
- Grid / bulk entry — record balances for many accounts on the same date.
- Quick entry — a streamlined, one-tap balance screen. If you’ve installed WorthSync as an app, long-press the home-screen icon → Log balances to jump straight there and keep your snapshot streak going.
- Backfill — add older dates to extend your history backward.
- Import — bring in history from a CSV file (see Data & Export).
Entries made offline are queued locally and sync automatically when you reconnect.
Correcting or deleting a balance
To fix a single mistyped balance, open the account’s advanced page — on the accounts list, the tune icon (Advanced account structure) — and find Balance History. It lists every balance recorded for that account, newest first, with the 12 most recent shown; Show all N entries reveals the rest.
Deleting an entry removes only that date. The rest of the account’s history, and every other account, is untouched.
Deleting a balance can’t be undone. If you delete the newest entry, the account falls back to the balance before it — which changes your current net worth and your dashboard. To correct a number rather than remove it, delete the entry and record the right one for the same date.
Two things that catch people out:
- Balance History is not Change history. The history icon next to tune opens Change history — an audit trail of who edited what. Balances live under Balance History on the advanced page.
- Deleting an estimate doesn’t confirm anything. If a balance was estimated for you rather than entered, removing it just leaves a gap. Record a confirmed balance for that date instead — a balance you’ve confirmed is never replaced by a later estimate.
Monthly Review
Monthly Review is the guided way to catch up. It skips everything that’s already current and walks you through only the accounts that need attention, one at a time, telling you why each one is in the queue:
| Reason shown | Meaning |
|---|---|
| No confirmed balance yet | The account has never had a balance recorded. |
| Latest value is an estimate | The current value was estimated, not confirmed by you. |
| Balance is more than 90 days old | The last confirmed balance has gone stale. |
Type today’s balance and choose Confirm balance to record a snapshot dated today, or Skip for now to leave it and move on. A progress counter shows how far through the queue you are.
When the queue is empty you get a Review complete summary — how many accounts you confirmed, your net worth and how much it moved during the review, your cash runway, and your linked property equity. If nothing needed attention in the first place, WorthSync just tells you Everything is current.
Dates are flexible
WorthSync does not force one snapshot per month. You can record balances on any dates you like. For period comparisons (month-over-month, year-over-year), WorthSync automatically uses the snapshot closest to each period boundary, so irregular entry still produces clean trends.
Missing-month nudges
WorthSync can detect months where you have no entry and gently remind you. You can dismiss a specific month’s nudge if you meant to skip it.
Contributions (optional)
Beyond balances, you can log contributions — deposits and withdrawals — on an account. These feed savings-rate and growth-vs-contribution analysis so you can tell real growth apart from money you added.
Frequently asked
- Do I have to enter balances every month? No. Enter them whenever; the math adapts.
- Can I fix a wrong balance? Yes — see Correcting or deleting a balance.
- Will archiving hurt my trend? No — archived accounts stay in the totals.
- Is deleting reversible? No. Deleting an account erases its history. Archive instead if you’re unsure.